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Business Communication: Promoting Workplace Communication

Communication is one of the major concerns in the workplace. Creating and maintaining a positive work environment is what means effective workplace communication.

Good communication is an essential tool in achieving productivity and maintaining strong working relationships at all levels of an organization. Poor communication in the workplace will inevitably lead to unmotivated staff that may begin to question their own confidence in their abilities and inevitably in the organization.

Here are some ideas on how to promote better, effective communication at work.

Listen to your Team Members

Communication is a two-way process, you can’t always be the one talking. Most of the time real leaders listen to what their team members have to say. Listening will help you clarify if all the things you mentioned are clear and comprehended in the manner you wanted it to be. It will assure you that they have understood it well and create an opportunity to collaborate in making the idea better.

Create a Communication-Friendly Space

Creating a work environment where they speak their thoughts and ideas is a place that encourages open communication and that will further help the employee say what’s on their mind and speak up. An open-door policy is a good way to create an effective environment.

Ask for Feedback

Feedback is one of the essential elements of good communication. Feedback can motivate individuals and teams, open lines of communication, foster employee’s professional development, and increase employee engagement. Providing feedback to employees has a tremendous impact on its effect.

Host Team-Building Games

Team building is a synthetic process designed to improve working relationships and team functioning but may not be the most often used way to improve communication at work and sometimes it might not be appropriate but it is certainly effective.

Open a Platform for Anonymous Feedback

Some people might have some trouble speaking publicly or letting everyone know how they feel. This is why it’s a good idea to have a system for anonymous feedback. It can be as simple as a box or a book for anonymous opinions or as elaborate as a forum for your employees.

Have Monthly One-on-One Meeting

Instead of speaking one-on-one with your employees annually, making it a habit to hold these meetings once a month. It’s a good idea because you’ll have a better representation of how they feel, what is happening in their office and personal life and you’ll also build trust this way.

Effective business communications have a huge impact on any business. It ensures that everyone in the team is on the same page, working closely and in harmony with each other. Clear communication also prevents workplace problems, such as concussion on roles assignments. Moreover, positive communication in the workplace can strengthen working relationships in an organization.

Communication can be formal, informal,  internal, or external. And within an organization, it is important to develop a healthy and beneficial communication process.

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